HR services: Reconcile simplicity and security for the transfer of personal data and documents
MiTrust allows employees to transfer their reliable personal data (e.g. identity document, entitlement certificate, IBAN, proof of transportation…) from their regulated service providers (Social Security, banks, transport service…) directly to other online services (e.g. an HRIS).
Discover how the MiTrust solution allows Human Resources departments to focus on the essentials, people, while reducing their costs and carbon footprint
Discover how the MiTrust solution allows Human Resources departments to focus on the essentials, people, while reducing their costs and carbon footprint
Strengthening the employer brand
less time spent by HR and employees in dealing with their administrative tasks
Reduced carbon emissions during the creation of the HR file
Controlling the criminal risk of illegal work
Findings
The management of personal data by Human Resources is the potential source of much friction. The secure transmission of personal data and documents can mean long and complicated processes:
Goals
Our clients’ HR departments required solutions for selecting, filtering and sharing employee personal data to enhance their services and to simplify their HR onboarding. The main objective was to relieve their HR departments of low value-added tasks and to make their onboarding more streamlined thanks to a simple, 100% online, secure user journey that fully respects GDPR.
Simplify the employee onboarding process
Reduce tasks with low added value
Safeguarding employer criminal liability, GDPR compliance and security
Take advantage of the assistance of our experts and perhaps become one of our future customer success stories
"The MiTrust offer seems to us as essential to the differentiation of our offer as the integration of electronic signatures or paperless pay slips"
"The MiTrust offer seems to us as essential to the differentiation of our offer as the integration of electronic signatures or paperless pay slips"
—
Jérome H., CPO of a HRIS leader
The solutions we provided them
Benefits shared by HRIS, their clients and the employees
Onboarding simplification
The MiTrust solution improves the employee journey by simplifying administrative tasks through the automation of document collection and form filling.
Automation of manual entry tasks
The MiTrust solution automates manual data entry tasks by sending reliable documents and data in their proper format directly into the HR software (name, address, IBAN, expiry date of a document for an alert, etc.).
Immediate validation of shared data
The data comes from regulated sources (e.g. banks, etc.) and is not alterable by the user, so it does not have to be checked again. The employee profile can thus be automatically validated.
Data automatic update
For information that must be update regularly, such as transport receipts, the MiTrust solution takes care of data synchronisation in complete transparency for the employee. No more multiple monthly iterations!
An ecological and responsible process
The paperless process, the avoidance of duplicate storage in an electronic archive, the reduced use of supporting documents… all contribute to keeping the environmental impact to a minimum.
In addition, only the necessary data is transmitted from the service provider, according to the principle of data minimisation (art. 5 of GDPR).
Increased security for all
With no possibility for the employee to alter the data, the MiTrust solution increases the level of control and fraud prevention.
In addition, all data transmissions are encrypted (SSL SHA-256) and MiTrust does not store any data.
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